Guides, answers, and how-tos for running your institution on Scolvia.
Take your records out as spreadsheets from report printouts, or build a repeatable examination data file with Data Exports.
Read articleSet up routes and stops, register vehicles, assign students and staff as passengers, and mark who boarded each day.
Read articleHow parents sign in, switch between their children, and find results, fees, attendance, notices and messages in the family portal.
Read articleAdd a new staff member with personal, contact, emergency and job details so they appear in attendance, payroll and the staff portal.
Read articleCreate your classes, split them into sections, and add the subjects each class studies, so attendance, timetables and exams have something to work from.
Read articleCreate an exam, add the classes and papers that sit it, then build and publish the datesheet that tells students when each paper is.
Read articleLoad a class for a date, mark each student present, absent, late, on leave or short leave, and use bulk actions to save time.
Read articleSet up the fee heads you charge, then attach a standard fee and recurring charges to each class so challans calculate correctly.
Read articleRegister a new student from the Admission Register, place them in a class, link them to a family and optionally create their first fee vouchers.
Read articleSign in as the administrator, find your way around the dashboard and side menu, and check which session and campus you are working in.
Read articleWhat you can see when a record is removed, how to keep history by marking people as left, and who to ask about backups and retention.
Read articleSet up hostel blocks and rooms, give a bed to a student or staff member, and handle shifts, leave and vacating.
Read articleHow students sign in and find their diary, results, timetable, online classes, attendance, fees, notices and study material.
Read articleSet basic salaries and pay scales, create allowance and deduction types, assign them to staff, and configure attendance-based deductions.
Read articleSet the number of periods, create the day for every class, assign teachers to periods, and handle clashes, copies and substitutions.
Read articleSeat students in exam rooms for each exam day, assign chief and assistant invigilators, and print seating charts and rosters.
Read articleMessage families of absent, late or on-leave students from the attendance screen, or set up automatic daily absence messages.
Read articleCreate a month of fee challans for a whole class or campus in one run, then print them or let families view them online.
Read articleKeep brothers and sisters under one family record so parents get one login, one set of contact details and a combined view of their children.
Read articleUse Campus Settings to set your time zone, numbering, bank details, outgoing email, look and labels, then add the lists your admission forms use.
Read articleChange your own password, reset a colleague's, disable logins for people who leave, and keep accounts safe with a few simple habits.
Read articleAdd books and their copies to the catalogue, issue them to students and staff, take them back, and handle overdue fines.
Read articleHow teachers and staff sign in and find attendance marking, diary, marks entry, payslips, leave, notices and their own HR records.
Read articleCreate salary slips for a whole month in one pass, check them, record salary payments and export a bank transfer file.
Read articleBreak each subject into units and topics, plan lessons, attach resources, and post the daily diary or homework for a class.
Read articleEnter exam marks paper by paper, record absences properly, and move marks through verification and approval.
Read articleMark daily staff attendance, set up leave types with quotas, and approve or reject leave requests that staff send from their portal.
Read articleDefine concession types once, then assign them to individual students or import them in bulk, including discounts for siblings.
Read articleMove a whole class into its next class for the new academic session, check the list before you confirm, and handle students who need to repeat.
Read articleHow campuses and branches are set up, how to create an academic session with its dates, and how to set the present session.
Read articleRaise a support ticket from the Helpdesk, follow it through to resolution, reopen it if needed, or contact the company directly.
Read articleRegister fixed assets and stationery stock, assign assets to people or rooms, and handle requisitions from staff.
Read articlePost notices to staff, students and families, track who has read them, send a quick text message, and set up automatic notifications.
Read articleHow staff view and print their own payslips and loan schedules from the staff portal, and what to do when a figure looks wrong.
Read articleSet assignments with a due date and marks, grade what students submit, and run timed online quizzes with results and per-question analytics.
Read articleCreate grading scales and their grade bands, add divisions, and choose which scale each exam uses.
Read articleFind the right attendance report: daily lists, registers, monthly summaries, unmarked classes and students with low or chronic absence.
Read articleReceive a fee payment at the counter against one or all pending challans, print a receipt, and reverse an entry made in error.
Read articleWithdraw a student who is leaving, move a student to another campus, and issue a leaving certificate from your document templates.
Read articleAdd staff records with a department and designation, import many at once, and create team accounts for people who work in the admin panel.
Read articleLog admission enquiries and follow them up to admission, sign visitors in and out, and issue gate passes from the front desk.
Read articleConnect a text message or WhatsApp provider, set the order providers are tried in, test it, and create message templates.
Read articleIssue a staff loan with monthly instalments that are recovered through payroll, and manage the schedule when plans change.
Read articleConnect a meeting platform, schedule online classes, and let teachers start them and students join from their portals.
Read articleCompute results from entered marks, print report cards, and publish results so students and parents can see them in their portal.
Read articleFix a wrong attendance mark from an earlier day with a correction request, which is recorded with a reason and approved before it applies.
Read articleFind students with unpaid fees, print defaulter lists, and send reminder messages to families with outstanding balances.
Read articleChange one detail for a whole class on a single screen, or update many students at once from a spreadsheet.
Read articleDownload the sample file, fill in one row per student, and import a whole class at once. Families are created or matched for you.
Read articleBuild a review form, open an appraisal cycle for the right staff, collect self and manager reviews, and approve final ratings.
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