High school · 900 students · PK
Fee collection without the end-of-month chase
Automated reminders and a family payment portal replaced a manual defaulter list rebuilt every term.
- Live
- Outstanding balances
- Automated
- Defaulter reminders
Admissions, fees, attendance, exams and parent messages share the same student, so the office stops reconciling and the families stop calling to ask.
Book a demoBy eight the phones have started. A parent wants to know why the fee voucher still shows last term's balance. A teacher has gone home sick and the timetable needs covering. Two admissions enquiries from the weekend are on sticky notes, and the transport coordinator is asking which children were moved to the new route.
None of these are difficult problems. They are slow ones, because each answer lives in a different place: the fee sheet, the register, the admissions folder, the transport list. Somebody has to look in each, check they agree, and call back.
Scolvia puts those answers on one record. The child admitted at the front desk is already on the class list, the fee position and the bus route. A teacher marks attendance on a phone and the parent sees it that morning. The office answers the question instead of researching it.
Grouped by the job it does across the school year.
Every enquiry tracked from first call to confirmed seat, with siblings linked to one family record.
Classes, sections, subjects and roll numbers, with students moved between sections without losing history.
Marked by the class teacher, visible to parents the same day, and totalled for reports without anyone typing it up.
Fee structures per class, sibling and staff concessions, part payments and a defaulter list that is current.
Date sheets, marks entry by subject teacher, and result cards produced from the marks, not retyped.
A timetable that respects teacher load, and substitutions when someone is absent.
Routes, stops and vehicles, with each child on a route and the fee to match.
Staff records, leave, attendance and the monthly salary run from the same data.
Notices, diary and messages to a class, a section or a single family.
Three children, three fee structures, one family. The eldest is on a scholarship, the middle child on a sibling concession, the youngest joined in January. The family wants one voucher and one receipt. A system that bills per student hands them three, and the office reconciles by hand every month.
The child who changes section in October. Attendance, marks and the diary belong to the old section until the move and the new one after it. Systems that store the current section only rewrite history, and the term report is wrong for exactly the children whose parents are already worried.
The withdrawal nobody told accounts about. A family leaves in week six. The class teacher knows, the gate knows, and the fee system keeps sending reminders for a term they will never attend. When the withdrawal is recorded once and every department sees it, that call does not happen.
Results day. Thirty teachers enter marks in thirty spreadsheets, and one correction after the cards are printed means doing it again. Marks entered once, by the teacher who owns the subject, turn into result cards the office only has to check.
Four portals on the same records. Each person sees their part and nothing else.
The office and leadership: admissions, fees, staff, reports and settings for the whole school.
Teachers: their classes, attendance, marks, diary, timetable, leave and payslips.
Students: timetable, homework, results, attendance and notices.
Parents: every child under one login, with fees, attendance, results and messages.
Onboarding starts with your structure: the classes and sections you run, the subjects taught in each, and the fee terms you charge. Existing student, family and staff records come across from spreadsheets, and the import shows anything that needs a decision before it goes live.
Most schools switch on admissions, attendance and fees first, because those save time from the first week. Exams, timetable, transport and payroll follow when the office is ready, each starting with records already in place.
The staff, student and family portals and the mobile app come with the platform. Payment gateways and SMS providers depend on your country, and we confirm which are available where you are before you commit.
High school · 900 students · PK
Automated reminders and a family payment portal replaced a manual defaulter list rebuilt every term.
The one with three children, two concessions and a part payment. We will show you their record in Scolvia.
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