Built for everyone in your institution

Separate portals, one record. Each person sees what they need and nothing they do not.

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Choose a role

Every portal reads from the same underlying data, so nothing needs re-entering.

Owners, directors and principals - the operating picture without waiting on a report request.

  • Consolidated dashboards across campuses
  • Fee collection and outstanding balances at a glance
  • Headcount, payroll and staffing costs
  • Admission pipeline and enrolment trends
  • Attendance exceptions surfaced, not buried

The desk where admissions, fees and records actually happen.

  • Admissions, withdrawals and transfers
  • Fee collection, concessions and receipts
  • Document management and ID cards
  • Bulk import and export

A staff portal for the work of teaching.

  • Mark attendance per class or per subject
  • Enter and submit results
  • Set assignments and quizzes
  • Timetable, leaves and appraisals
  • Their own payslips and payroll history

Everything a student needs to keep up, in one place.

  • Attendance, results and datesheets
  • Assignments, quizzes and live classes
  • Library, transport and hostel information
  • Diary, notices and messages

Self-service that removes the phone calls.

  • Fees, receipts and outstanding balances
  • Attendance, results and progress
  • Switch between siblings at the same campus
  • Raise requests the student portal cannot

Why four portals rather than one

Most school systems are built for the office. Teachers, students and parents either get nothing, or get a cut-down copy of the admin screens with half the buttons greyed out. Either way, every question still routes through the front desk: was my child in today, what do we owe, what is the homework, when is my leave approved.

Scolvia gives each of those people a portal built for what they actually do. A teacher marks attendance and enters marks. A parent sees attendance, results and the fee balance for each child. A student sees the timetable and the assignment due tomorrow. The office stops being the switchboard for information the system already holds.

All four read and write the same records. When a teacher marks a child absent, the parent sees it; when the office records a payment, the parent sees the new balance. Nobody re-enters anything, and nobody is looking at a copy that went out of date last week.

One record, four views

Each portal shows its part of the record, and nothing beyond it.

Administrators

The institution they manage: admissions, fees, records and reports, within their campus unless their role covers more.

Staff

Their own classes and subjects, and their own leave and payslips. No fee or financial screens.

Students

Only their own record. Fee visibility is the institution's choice.

Families

Only their own children at that campus, with a separate login for each parent.

How the portals usually roll out

In the order that makes each one useful on its first day.

  1. The office

    Records imported and reviewed, then admissions, fees and attendance set up.

  2. Staff

    Attendance and the diary first, because both save time immediately.

  3. Families

    Once attendance and balances are reliable, often announced with the next fee voucher.

  4. Students

    Once teachers post assignments and notices there regularly.

Questions about the portals

Do people need to install an app?
No. Every portal works in a web browser on a phone or a computer. There is also a mobile app for those who prefer one.
Do both parents get their own login?
Yes. Each parent or guardian has their own login to the children they are responsible for, rather than one shared password.
Can we control what students see?
Yes. For example, fee information can be hidden from students and left to parents.
What if a family has children at two campuses?
Access is per campus today, so a parent with children at two campuses signs in to each one separately.
Do we have to launch all four portals at once?
No. Most institutions start with the office and staff, then open the family and student portals once there is useful information in them.

Look inside each portal

What the people in those portals actually see and do.

See the portal your team would use

We will walk through the role that matters to you.

Book a demo