Put a number on the time your office loses

Routine admin is spread across so many people that nobody adds it up. This calculator does, using your numbers and assumptions you can see.

How much staff time could you get back?

Enter your own numbers. The estimate updates as you type, and every assumption is shown so you can challenge it.

Estimated staff time saved a year

- hours

About - working days

Office time
- h
Teacher time
- h
Value of that time
-
Per student
-

Assumes 30% of that routine time is saved, over 40 working weeks. An estimate from your figures, not a guarantee.

Email me the breakdown

Useful for a budget conversation. We send it once and do not add you to a newsletter.

How the estimate works

It multiplies the hours your office staff and teachers spend on routine administration by the share of that work an integrated system removes, over a working year. Routine means the repetitive part: re-entering the same record, reconciling fee sheets, totalling registers, assembling result cards.

The default saving is deliberately conservative. Not every task disappears, and the first weeks after any change are slower, not faster. Change the inputs to match your institution; the estimate is only as good as the numbers in it.

Time saved is not always money saved. Most institutions do not reduce staff; they get the time back for admissions, parents and the work that was always being postponed. The value line is there to make the time comparable with the cost of a subscription.

Common questions

Can we bring our existing spreadsheets across?
Yes. Student, family, staff and fee records are imported from spreadsheets during onboarding, and the import shows you which rows need attention before anything is committed. Most institutions bring several years of records with them.
Do we have to switch everything at once?
No. Many institutions start with admissions, attendance and fees, then add exams, payroll or transport once the office is comfortable. The records are shared from day one, so each module you add starts with data already in it.
What happens to the tools we already pay for?
Usually several of them become unnecessary, because the job they did is part of the platform. Where a tool does something specialised that you want to keep, records can be exported for it. We will tell you honestly in the demo which ones you can retire.
Will our staff actually use it?
Adoption is the real risk in any change, so the product is built around the jobs people already do: marking attendance, taking a payment, entering marks. Staff, students and families each get their own portal showing only what they need, and training is part of onboarding.
How do we know the time saving is real for us?
Run the ROI calculator with your own numbers, then bring the slowest process in your office to a demo. Seeing your own awkward case handled is a better test than any estimate.
Is our data safer than in spreadsheets?
Access is role-based and checked on several independent levels, every change is attributable, and deletions are reversible. Compare that with a spreadsheet that can be copied, emailed or overwritten by anyone who has it. Our security page and a technical call under NDA cover the detail.

Test the estimate against your own processes

Bring the task that takes your office the longest. Seeing it done is a better measure than any calculator.

Book a demo