Entering marks

After an exam is set up, marks are entered one paper at a time. Teachers usually do this from the staff portal, and the exam office can do it from the admin side. Once everyone has finished, the marks go through a short approval step before results are worked out.

Before you start

• The exam must be set up with its classes and papers.
• Teachers only see the papers and components they are assigned to. If a teacher cannot see a paper, check who is set as the examiner for that component in the exam's setup.
• If you do not see Marks Entry, it may not be included in your plan or your role may not have permission; ask your administrator.

Steps

1. Open Marks Entry. In the admin area it is under Examination > Marks Entry. In the staff portal it is Marks Entry in the side menu.
2. Choose the Exam, the class, the Section (optional) and the Paper. Each paper shows its maximum marks.
3. Click Load Sheet. The class list appears with a Roll, Student and Status column.
4. Choose one component at a time and type each mark. Press Enter to move to the next student. To mark script by script instead, choose All components.
5. For a student who did not sit the paper, set the Status to Absent, Exempt, Leave or Medical instead of leaving the box empty.
6. Click Save, or Save & Next to save and open the next component, then the next paper.

Approve the marks

1. When all marks are in, open the exam from Examination > Exams and click Setup.
2. In the Approval Workflow panel, use Submit for verification, then Verify marks, then Approve & lock. Each step is recorded with who did it and when.

Good to know

• A mark above a component's maximum is reduced to that maximum when saved, so a typing slip cannot inflate a total.
• How an absence affects the total is controlled in Examination > Settings.
• Components marked by grade rather than number show a list of grades to choose from instead of a number box.
• Approving locks the marks. To change a mark after that, raise a recheck under Examination > Exam Office > Rechecks, or have someone with permission use Reopen. A recheck keeps a record of who asked, who decided and what changed.
• If a whole paper was marked too harshly, the exam office can apply moderation from the Papers tab in Setup: add or subtract, scale, or cap marks. Each moderation run is listed and can be reversed.
• Approval steps may need a more senior role than marks entry, so the same person cannot always enter and approve.

Common questions

What is Update Marks in the staff portal?
That screen belongs to Coursework, which records class tests and in-year assessments. Exam papers use Marks Entry.

A student is missing from the sheet. Why?
Only active students in the chosen class and section are listed. Check the student's class and status.

For an overview, see Examinations.